Is Praxis PHIPA compliant?

Yes. Praxis is built PHIPA-compliant from the ground up — not retrofitted. Every session requires mandatory patient consent before any audio is uploaded. Signed notes are write-protected with a 10-year immutable audit trail. No PHI ever appears in system logs, and each practice is fully tenant-isolated from others.

Does it work with Jane App?

Yes. Praxis works alongside Jane, not instead of it. Once your SOAP note is reviewed and signed, one-click copy formats it for Jane's chart.

What if the AI misses something or gets it wrong?

Any missing clinical data — ROM measurements, strength grades, pain scores, follow-up plans — is flagged explicitly as UNKNOWN, never invented. Error-level flags block signing until resolved. You always review the draft before anything is locked.

Is my patient's audio stored after transcription?

Audio is processed to generate the transcription and SOAP draft, then is not retained. The structured note is what's stored — reviewed, edited, and signed by you.

Can my whole clinic use it, or is it just for solo practitioners?

Both. Praxis supports admin, provider, and staff roles with practice-level settings and per-practice QA dashboards.

When will Praxis be available?

We're currently in early access. Join the waitlist and you'll be among the first physios to get access — along with early pricing and direct input into the product roadmap.

How long should a physiotherapy SOAP note take to write?

A well-structured physiotherapy SOAP note should take 5–10 minutes to write immediately after a session. Most physiotherapists report spending 15–20 minutes per note when batching at end of day, adding up to 60–90 minutes of documentation after clinic hours. AI tools can reduce this to under 10 minutes per note including review.

Can I use AI to write my clinical notes?

Yes — AI tools designed specifically for physiotherapy can generate accurate SOAP note drafts from session audio. The clinician reviews and signs off before the note becomes the official record. Under PHIPA, the clinician remains the author of record. Key requirements: the tool must be PHIPA compliant with Canadian data residency.

What's the fastest way to document physiotherapy sessions?

AI-assisted documentation is the fastest method currently available — reducing note time to under 10 minutes per session (including review) compared to the industry average of 60–90 minutes per day. For clinicians not yet using AI, writing notes immediately after each session (not batching end-of-day) is the single biggest habit change that reduces time.

How do I reduce after-hours documentation as a physiotherapist?

The most effective approach: (1) Write notes same-day, immediately after each session. (2) Use AI documentation tools to handle the structuring work. (3) Build condition-specific templates for your most common presentations. Combining methods 1 and 3 can eliminate after-hours documentation almost entirely.

How to Write Physiotherapy Notes Faster (5 Methods Ranked)

Physiotherapists spend 60–90 minutes per day on documentation after clinic hours — that's 3–5 hours a week of unpaid time. The good news: there are proven methods to dramatically cut that number. Here are 5, ranked from fastest to most modest time savings.

Why documentation takes so long for physiotherapists

If you feel like documentation is eating your day, you're not imagining it — and you're not doing it wrong. Physiotherapy notes are genuinely complex. A proper SOAP note requires precise clinical language: range of motion measurements, manual muscle testing grades, functional outcome scores, special test results, and treatment rationale that satisfies both clinical and compliance standards.

Most physiotherapists compound the problem by batching notes at the end of the day — exactly when cognitive fatigue is highest and session recall is lowest. The result is a double penalty: you're writing from memory while running on empty. Notes take longer, quality drops, and you leave the clinic an hour later than you should. The methods below address both the structural complexity and the workflow habits that make documentation harder than it needs to be.

Method 1

AI-assisted documentation (fastest)

Best for: Clinicians with consistent session types. Time savings: From 60–90 minutes/day to under 10 minutes per note.

AI documentation tools like Praxis work by recording session audio, transcribing it, and structuring the content directly into SOAP format. The clinician reviews the draft in under 5 minutes and signs off. The biggest gain is not the typing — it's the structuring work. Deciding what goes in the Subjective versus the Assessment, translating conversational language into clinical terminology, and organising the Plan coherently are all cognitively expensive tasks. AI handles all of that automatically.

Curious how much time you're actually losing? You can calculate your exact hours at the Praxis time-waste calculator. Most clinicians are surprised by the number.

Method 2

Templates and macros

Best for: Clinicians who prefer full control over note content. Time savings: 30–40%.

Condition-specific SOAP templates are the most accessible productivity upgrade for physiotherapists who are not ready to adopt AI. Build templates for your most common presentations — low back pain, rotator cuff rehabilitation, post-surgical knee rehabilitation, shoulder impingement — and pre-populate your most frequent assessment findings. Most popular EMR systems support template macros: Jane App, Cliniko, and Power Diary all have built-in template functionality.

The limitation is real: templates require full manual input for every session and do not adapt when a patient presents atypically. You also need to invest time upfront building the templates before you see any time savings. Think of templates as a solid intermediate step — genuinely useful, but with a ceiling that AI does not have.

Method 3

Same-day documentation habit

Best for: All clinicians — especially those currently batching end-of-day. Time savings: Up to 3x faster versus end-of-day batching.

Notes written immediately after a session take a fraction of the time of end-of-day notes. The session is still fresh — you do not need to reconstruct what happened, what you found, or what you said to the patient. The 5-minute rule: before your next patient walks in, spend 5 minutes closing the previous note. That is it.

The scheduling change this requires is small: a 15-minute handoff buffer between patients instead of back-to-back appointments. Many clinicians resist this because it looks like lost revenue, but the maths rarely supports that view once you factor in after-hours time. This habit change is free, requires no new tools, and stacks multiplicatively with every other method on this list.

Method 4

Voice dictation

Best for: Clinicians who prefer speaking over typing. Time savings: 20–30% versus typing.

Dragon Medical One is the gold standard for healthcare voice dictation — it is trained on medical vocabulary and handles clinical terminology accurately. For simpler notes or quick addendums, iOS/Android built-in dictation is a reasonable fallback. The speed advantage is real: most people speak 3–4x faster than they type.

The important limitation to understand: dictation produces text, not structure. You still have to decide how to organise the note into SOAP format — dictation just gets the words out faster. You are also speaking in a clinical space, which creates privacy considerations and background noise issues. Voice dictation is a useful bridge method for clinicians evaluating AI tools and wanting immediate gains in the meantime.

Method 5

Batching and time blocking

Best for: Clinicians with flexible scheduling. Time savings: 10–20% through reduced context switching.

Even if you cannot write notes immediately after each session, structuring your day into two dedicated documentation blocks — for example, after your morning clinic and again at end of day — reduces the cognitive overhead of constantly switching between clinical and administrative modes. Every mode switch costs focus time; minimising those transitions adds up.

Batching alone is the weakest method on this list, but it amplifies the gains from better tools. If you are using AI documentation or templates, batching two dedicated blocks per day can make those tools feel even faster because you are in a rhythm. Think of it as the scheduling layer that sits on top of whichever documentation method you choose.

Frequently asked questions

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